Florida state 4-H dog project

Meeting notes

PICTURES
SLIDE SHOWS

WHAT IS 4-H
AND THE

SCORE SHEETS

SHOMANSHIP-RALLY
AGILITY-OBEDIENCE

STATE EXHIBITION

SKILL-A-THAN
MANUAL AND RULES

GIVE A FURRY
BUDDY A HOME

FLORIDA 4-H DOG
PROJECT

2010 FLORIDA 4-H DOG PROJECT
ADVISORY

OUTSTANDING
4-H MEMBERS
OF THE MONTH

SHOWS, CLINICS
AND EVENTS

SHOWS AND CLINICS

INVITATIONAL AND EVENTS

EVENTS AND CLINICS

COUNTY EVENTS
AMERICAN SPORTING DOG ALLIANCE

CANINE HEALTH
AND EDUCATION

CENTER FOR
DESEASE CONTROL AND PREVENTION

Fatal Ehrlichiosis Disease

Florida 4-H Dog Project Meeting

September 20, 2008

A joint meeting of the Florida 4-H Dog Project Committee and the State Fair 4-H Dog Show Committee was held at the Florida State Fairgrounds Equestrian Center at 12:00.

TOPIC: Florida 4-H Dog Project Scholarship Fund Update

Treasurer June Lyness
Starting balance for the 2009 & 2010 fund is $774.83.
June has $350.00 that was just donated by the Imperial Polk Obedience Club and Ridge Veterinary Association (Polk County) to add to the fund. This brings the total to $1,124.83. June will start an account at SunTrust with the donations. The Scholarship Fund account will be applying for a 501 (c)3 tax exemption status, so we can supply donors with a letter to write off their donations.
Raffle items left over from May 17^th show will be used to raise money at State Fair show. Please work on finding corporate sponsors and coming up with fund raising ideas.
Kim Edmister volunteered to be Scholarship Fund chair. Her duties will include overseeing fundraising activities and getting thank you notes out to the sponsors and donors.
Please note that the EIN number will change this year.
Sally Alford-Manning is in the process of scheduling a spring dog show (tentative date) will be March 14, 2009 to benefit the Scholarship Fund. We discussed prize options and determined that the cost of prizes, ribbons, judges gifts and volunteers food needs to be included with the show expenses.
Liz Piquet & Linda Van Cleve will be trophy chairs. Beverly Ruble will donate trophies. Trophies will be for High Point & Best Junior, and the other prizes will be determined later. It was decided not to offer large cash prizes (for Best Junior & High Points) in 2009 that cost $500.00 in 2008.
The goal is to for the Scholarship Fund to eventually be a self supporting perpetual fund. It is expected that a little over $20,000.00 would be enough to accomplish this. The Florida 4-H Dog project will furnish the Scholarship Show expenses for the spring show, from profits from t-shirt sales and other Florida 4-H Dog Project fundraising activities.

TOPIC: Florida 4-H Dog Project Update

Treasurer: Cynthia Purvis
The starting balance is $100.00. The project will be applying for a 501 (c)3. Cynthia will start an account at SunTrust with the donation. The fund will be used to pay for the website bill, State Fair subsidized trophies (Phyllis White & Hilliker Awards), judges gifts and volunteers food, if needed. The food expense could be reduced considerably or eliminated if a volunteer steps forward to coordinate food donations.
June has been working hard creating a standardized rule book for all Florida 4-H dog shows. Copies were distributed with the request that leaders look them over and send any corrections or suggestions to June. The rule book is based on the Kansas state rules with added AKC Rally and substituted the Florida Showmanship. Modifications in Obedience and Rally have been made for the Florida project needs. Any modifications are highlighted in italics.
Sue Spencer is putting together a height card and it will be ready by the 1^st dog show. She will have wickets & make sure there is someone at each show that is trained to use the wickets. Height cards will be pre-printed and will contain heights for each class, and the DOB/age of the dog to determine eligibility for participation in agility and eligibility for special height considerations. Please make sure that kids who have never practiced agility do not enter agility at any shows.
Florida 4-H T-Shirts Fundraising tool – there is a need to do something different with our Florida 4-H Dog Project shirts, so a new design has been planned for this year’s t-shirt which includes the special centennial designation. All T-shirts will be 4-H green. Hillsborough County 4-H dog announced they will make a loan for the 1^st printing, to be repaid when money is available. The design of the polo shirts was also discussed. Liz Piquet is coordinating the printing. She advised the 1^st batch should be ready to sell about a week and a half after the first order is received. Shirts will be sent to each of the (participating) counties to sell at their shows.
State Fair Show Programs - Any profits (after printing expenses) will go to pay state fair show expenses, anything leftover will go to the Florida 4-H account.
Scholarship Show Programs – Any profits (after printing expenses) will go to re-pay Scholarship Show expenses (to the Florida 4-H Dog Project).
Please try to get sponsors to advertise in both of these show programs. It was decided to charge the same advertising rate for both event programs. Suzie Manning was selected to sell program advertising space. After the meeting Patty Martin volunteered to Chair Program Ad Sales.

TOPIC: State Fair 4-H Dog Show – Feb. 7 & 8, 2009

All counties were asked to bring raffle prizes for the Florida State Fair.
In addition to the regular show committee, Division Chairs will be as follows:
Rally: Liz Piquet
Agility: Patty Martin
Obedience: June Lyness
Showmanship: Sally Alford Manning & Teresa Gimbut
Volunteers: We all know the importance of volunteers. The military volunteers last year were very much appreciated. The military contact has been deployed and will not be available for a while. There is still a need for lots of people. We just need to ensure that at least one volunteer on each team is experienced enough to know what he/she is doing and lead the others. There are job descriptions for each volunteer position that will be shared with all the leaders.

TOPIC: Florida 4-H Dog Project Website

Please send all updates to Gordon Ruble to put on the website. The major thing is getting the outstanding member of the month to Gordon to post. The suggestion was made by June to also feature outstanding volunteers; all agreed this is a good idea.
On the topic of fundraisers, donors can advertise on the website. But there will need to be a release for any logos.
Gordon has been able to get a 1 terabyte upgrade. This will allow for expansion, will support steaming videos and other high memory features.
Everything that goes on the website needs to go through Sally who will coordinate the submissions to be sent to Gordon.
Please, everyone, make sure to check and update your County’s page on the website. Some of the items are outdated and really need to be replaced.

TOPIC: Dog Bowl

Katherine Croft announced that volunteers are needed to help with events and provide input on topics, questions, suitable materials, and such.
Once she has a dog show schedule, Katherine will arrange for Dog Bowl to be there. The goal is to schedule 6 or more shows this year.
The projectors used last year need to be replaced. Replacement projectors will cost about $600.00.

TOPIC: Currently Planned Dog Show Dates:

November 15, 2008 Polk
November 22, 2008 Sarasota
January 3, 2009 Pinellas
March 14, 2009 Tampa
May 9, 2009 Manatee

Meeting Attendees:

Sally Alford Manning

Jerry Manning

June Lyness

Cynthia Purvis

Katherine Croft

Sue Spencer

Gordon Rubble

Beverly Rubble

Stephanie Farmer

Julie Bitler

Patty Martin

Liz Piquet

Kim Edmister

Florida 4-H Dog Project Scholarship Fund Committee Members

Kim Edmister (Chair)